PRIVACY POLICY

Last Updated: July 2026

1. Introduction

Welcome to Sincore Intellectual Property Consultancy ("Sincore IP"), operated by Zeynep Sevimli Düzce ("we", "our", or "us").

Protecting the confidentiality, integrity, and privacy of the information entrusted to us is a fundamental part of our professional responsibility. As an intellectual property consultancy, we understand that the information shared with us may include commercially valuable business information, intellectual assets, innovation strategies, technical know-how, trademark proposals, patent-related materials, design concepts, and other confidential information.

We are committed to processing personal data lawfully, fairly, transparently, and securely while maintaining the highest standards of professional confidentiality.

This Privacy Policy explains how we collect, use, disclose, transfer, store, and protect personal data when you visit our website, communicate with us, request our services, or otherwise interact with Sincore IP.

This Privacy Policy applies to personal data collected through:

• our website;

• Contact Us forms;

• IP Assessment forms;

• International Partner Network application forms;

• quotation requests;

• newsletter subscriptions;

• downloadable resources;

• webinars and events;

• email communications;

• and any other online services operated by Sincore IP.

By using this website, submitting information through our online forms, or communicating with us electronically, you acknowledge that you have read and understood this Privacy Policy.

2. Data Controller

For the purposes of the Turkish Personal Data Protection Law No. 6698 ("KVKK"), the EU General Data Protection Regulation ("GDPR"), where applicable, and other applicable data protection legislation, the data controller responsible for processing your personal data is:

Zeynep Sevimli Düzce
trading as Sincore Intellectual Property Consultancy

Istanbul, Türkiye

Email: hello@sincoreip.com

Website: www.sincoreip.com

If you have any questions regarding this Privacy Policy or the processing of your personal data, please contact us using the details above.

3. Scope of this Privacy Policy

This Privacy Policy applies to all personal data collected through our digital services, including but not limited to:

• our website;

• contact forms;

• online consultation requests;

• IP Assessment submissions;

• International Partner Network applications;

• quotation requests;

• downloadable resources;

• newsletter subscriptions;

• webinars and event registrations;

• email correspondence;

• cookies and similar technologies;

• analytics services;

• and other digital communication channels operated by Sincore IP.

This Privacy Policy does not apply to third-party websites that may be linked from our website. Those websites operate independently and maintain their own privacy policies. We encourage you to review the privacy policies of any third-party websites you visit.

4. Categories of Personal Data We Collect

Depending on how you interact with us, we may collect different categories of personal data.

4.1 Identity Information

Examples include:

• first name;

• last name;

• professional title;

• employer or company name;

• country of residence;

• business sector.

4.2 Contact Information

Examples include:

• email address;

• telephone number;

• business address;

• preferred communication details.

4.3 Professional Information

Where relevant to our services, we may collect professional information such as:

• areas of business;

• industry sector;

• company size;

• jurisdictions of interest;

• intellectual property interests;

• technology sectors;

• business objectives;

• professional role.

4.4 Information Submitted Through Online Forms

Information voluntarily submitted through our online forms may include:

• descriptions of inventions;

• patent-related information;

• trademark information;

• design-related information;

• technology descriptions;

• portfolio information;

• countries of interest;

• commercialization objectives;

• project summaries;

• business challenges;

• comments;

• uploaded documents.

4.5 Technical Information

When you visit our website, certain technical information may be collected automatically, including:

• IP address;

• browser type;

• browser version;

• operating system;

• language preferences;

• referring website;

• pages visited;

• date and time of access;

• session duration;

• approximate geographic location;

• device information.

4.6 Website Analytics Information

Subject to your cookie preferences, we may collect analytics information including:

• website interactions;

• navigation behaviour;

• click events;

• page performance;

• website usage statistics;

• aggregated analytical information.

Additional information is available in our Cookie Policy.

5. How We Collect Personal Data

We collect personal data through several different methods.

Information You Provide Directly

You may voluntarily provide personal data when you:

• contact us;

• request information;

• request a quotation;

• complete an IP Assessment;

• apply to join our International Partner Network;

• subscribe to newsletters;

• download guides or other resources;

• register for webinars or events;

• communicate with us by email.

Providing personal data through these channels is entirely voluntary.

Information Collected Automatically

Certain information is collected automatically through technologies including:

• cookies;

• server logs;

• Google Analytics;

• website performance monitoring tools;

• security monitoring systems.

This information helps us:

• improve website performance;

• enhance user experience;

• monitor website security;

• analyse visitor behaviour;

• identify technical issues.

Information Received From Third Parties

Where permitted by applicable law, we may receive personal information from:

• professional referrals;

• existing clients;

• business partners;

• conference registrations;

• publicly available professional sources;

• LinkedIn and similar professional networking platforms where you have chosen to make your professional information publicly available.

6. Confidential Business Information

Due to the nature of our services, individuals and organizations may voluntarily submit commercially valuable or confidential information through our website.

Such information may include:

• invention disclosures;

• patent concepts;

• trademark proposals;

• design concepts;

• technology descriptions;

• research summaries;

• commercialization strategies;

• product development information;

• portfolio strategies;

• licensing information;

• business plans.

Although such information may not always constitute "personal data" under applicable data protection legislation, Sincore IP treats all confidential business information with an appropriate level of care and professional confidentiality.

We implement reasonable technical and organizational measures designed to protect confidential information against unauthorized access, disclosure, alteration, misuse, or destruction.

However, submitting information through our website does not, by itself, establish an attorney-client relationship, patent attorney-client relationship, consultant-client relationship, or any other professional engagement.

A professional relationship is established only after both parties have expressly agreed to enter into a professional engagement under separate contractual arrangements.

7. Legal Basis for Processing Personal Data

Where applicable, Sincore IP processes personal data in accordance with the legal bases established under the EU General Data Protection Regulation (GDPR) and the Turkish Personal Data Protection Law No. 6698 (KVKK).

Depending on the circumstances, we process personal data on one or more of the following legal grounds:

Performance of a Contract

We process personal data where necessary to respond to service requests, prepare quotations, provide intellectual property consultancy services, perform contractual obligations, or communicate regarding our professional services.

Legitimate Interests

We may process personal data where it is necessary for our legitimate business interests, provided that such interests are not overridden by your fundamental rights and freedoms.

Our legitimate interests include, for example:

• improving our services;

• protecting our website;

• ensuring cybersecurity;

• managing client relationships;

• preventing fraud;

• maintaining professional records;

• improving website functionality.

Compliance with Legal Obligations

We may process personal data where necessary to comply with applicable legal obligations, regulatory requirements, court orders, or requests from competent public authorities.

Consent

Where required by applicable law, we rely on your consent before:

• sending marketing communications;

• placing non-essential cookies;

• processing information submitted through optional forms;

• contacting you regarding newsletters or promotional materials.

You may withdraw your consent at any time without affecting the lawfulness of processing carried out before such withdrawal.

Protection of Legal Rights

We may process personal data where necessary for the establishment, exercise, or defence of legal claims, including the protection of our legal rights, intellectual property rights, contractual rights, or other legitimate legal interests.

8. Purposes of Processing Personal Data

Sincore IP processes personal data only for legitimate, specific, and clearly defined purposes consistent with applicable data protection laws.

Depending on your interaction with us, your personal data may be processed for one or more of the following purposes:

Providing Our Services

We process personal data to provide our intellectual property consultancy services, including:

• responding to enquiries;

• preparing quotations;

• evaluating requests for services;

• conducting IP Assessments;

• supporting patent, trademark, and design matters;

• coordinating international intellectual property activities;

• managing client communications;

• administering ongoing projects.

Managing Client and Business Relationships

We process personal data to establish and maintain professional relationships with:

• clients;

• prospective clients;

• international associates;

• law firms;

• intellectual property professionals;

• business partners;

• suppliers.

Improving Our Website and Services

We continuously evaluate how visitors interact with our website in order to:

• improve website usability;

• optimize user experience;

• develop new services;

• improve existing services;

• analyze visitor interests;

• measure website performance.

Where required by applicable law, analytical data is collected only with your consent.

Responding to Requests

Personal data may be processed to:

• answer questions;

• provide requested information;

• schedule meetings;

• arrange consultations;

• respond to enquiries;

• communicate regarding requested services.

Sending Professional Updates

Where permitted by applicable law or where you have provided your consent, we may send:

• newsletters;

• legal updates;

• intellectual property insights;

• articles;

• event invitations;

• educational resources;

• service announcements.

You may unsubscribe from such communications at any time by following the unsubscribe instructions included in our communications or by contacting us directly.

Protecting Our Business

Personal data may be processed where necessary to:

• maintain website security;

• prevent fraud;

• detect unauthorized access;

• investigate misuse of our services;

• enforce our legal rights;

• comply with applicable laws.

9. Cookies and Similar Technologies

Our website uses cookies and similar technologies to improve website functionality, enhance user experience, analyze website traffic, and maintain website security.

Cookies are small text files stored on your device when you visit a website.

Some cookies are essential for the proper functioning of our website, while others help us understand how visitors use our website or enable us to improve our online services.

Depending on your cookie preferences, we may use the following categories of cookies.

Strictly Necessary Cookies

These cookies are essential for the operation of the website.

Without these cookies, certain features of the website cannot function properly.

Examples include:

• security cookies;

• session cookies;

• authentication cookies;

• load balancing cookies.

These cookies cannot generally be disabled.

Functional Cookies

Functional cookies allow the website to remember choices you make, such as:

• preferred language;

• region;

• display settings;

• other personalized preferences.

These cookies improve your browsing experience but are not strictly necessary.

Analytics Cookies

Analytics cookies help us understand how visitors interact with our website.

They allow us to collect information such as:

• pages visited;

• time spent on pages;

• navigation patterns;

• device information;

• approximate location;

• website performance.

The information collected is generally aggregated and does not directly identify individual visitors.

Where required by applicable law, analytics cookies are used only after obtaining your consent.

Marketing Cookies

If implemented in the future, marketing cookies may be used to:

• measure marketing effectiveness;

• understand visitor interests;

• improve advertising campaigns.

Marketing cookies will only be used where legally permitted and, where required, with your consent.

10. Google Analytics

Our website may use Google Analytics 4 (GA4), a web analytics service provided by Google LLC or its affiliated entities.

Google Analytics helps us understand how visitors use our website by collecting information regarding website interactions, including:

• pages viewed;

• session duration;

• navigation behaviour;

• device type;

• browser information;

• approximate geographic location;

• referring websites.

Google Analytics uses cookies and similar technologies to generate statistical reports about website usage.

We have configured Google Analytics, where appropriate, to support privacy-enhancing features, such as IP anonymization where available and data retention controls.

Google may process certain information on servers located outside your country of residence.

For further information regarding Google's privacy practices, please refer to Google's own Privacy Policy.

11. Information Submitted Through Contact Forms

When you voluntarily submit information through our Contact Us form, we process that information solely for purposes such as:

• responding to your enquiry;

• communicating with you;

• evaluating your request;

• providing requested information;

• preparing quotations;

• arranging meetings.

We will not use Contact Form submissions for marketing purposes unless you have separately consented to receiving such communications.

12. IP Assessment Forms

Our website may offer IP Assessment forms designed to help individuals and businesses evaluate their intellectual property needs.

Information submitted through these forms may include:

• company information;

• technology sectors;

• intellectual property portfolio information;

• innovation activities;

• business objectives;

• commercialization plans;

• jurisdictions of interest;

• strategic priorities.

This information is processed solely for purposes including:

• evaluating your submitted information;

• preparing assessment reports;

• identifying potential intellectual property opportunities;

• providing preliminary recommendations;

• communicating regarding the assessment.

Submission of an IP Assessment form does not create any contractual relationship or professional engagement.

Assessment results are intended solely as general informational guidance and should not be interpreted as formal legal advice.

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Information submitted through our IP Assessment Forms may include business, innovation, technology, or intellectual property-related information voluntarily provided by you. Such information is used exclusively for evaluating your intellectual property needs, preparing assessment reports, and communicating our recommendations. Unless otherwise agreed, information submitted through the assessment process will not be disclosed to third parties except where required by law.

13. International Partner Network Applications

Individuals or organizations applying to join our International Partner Network may voluntarily submit professional information including:

• professional qualifications;

• company information;

• jurisdictions covered;

• areas of expertise;

• professional experience;

• contact details;

• language capabilities.

We process this information for purposes including:

• evaluating potential collaborations;

• maintaining our international professional network;

• identifying suitable local associates;

• facilitating future cooperation;

• communicating regarding partnership opportunities.

Submission of an application does not guarantee acceptance into our International Partner Network.

14. Third-Party Service Providers

In order to operate our website efficiently and deliver our services, we may engage carefully selected third-party service providers.

These providers may process personal data on our behalf only to the extent necessary for providing their services and in accordance with applicable data protection laws.

Depending on the services used, these providers may include:

• website hosting providers;

• cloud infrastructure providers;

• email service providers;

• analytics providers;

• online form providers;

• customer relationship management (CRM) systems;

• document management services;

• video conferencing providers;

• payment service providers (where applicable).

At the time of publication of this Privacy Policy, our website may utilize services provided by companies including, where applicable:

• Wix.com Ltd.;

• Google LLC;

• Tally;

• Microsoft;

• and other carefully selected professional service providers.

The list of service providers may change from time to time as our business develops.

Tally Forms

Our website may use Tally to collect information submitted voluntarily through online forms, including Contact Forms, IP Assessment Forms, International Partner Network applications, event registrations, and other business enquiries.

Information submitted through Tally is processed solely for the purposes described in this Privacy Policy, including responding to enquiries, evaluating requests, providing our services, and communicating with you.

Tally processes personal data on our behalf as a service provider. We encourage you to review Tally's own privacy practices before submitting information through our online forms.

15. International Transfers of Personal Data

Due to the international nature of our business and the technologies we use, personal data may be processed or stored outside the country in which it was originally collected.

This may occur where our trusted service providers, cloud infrastructure providers, analytics providers, or professional partners operate internationally.

Where personal data is transferred internationally, Sincore IP takes reasonable steps to ensure that appropriate safeguards are implemented in accordance with applicable data protection laws.

Such safeguards may include, where appropriate:

• contractual data protection commitments;

• adequate security measures;

• transfers to jurisdictions recognized as providing an adequate level of protection;

• or other legally recognized transfer mechanisms.

We do not sell personal data to third parties.

We do not disclose confidential business information for commercial purposes.

Personal data is shared only where necessary for the provision of our services, compliance with legal obligations, protection of legal rights, or where you have expressly authorized such sharing.

16. Data Retention

Sincore IP retains personal data only for as long as necessary to fulfil the purposes for which it was collected, including the provision of our services, compliance with legal obligations, resolution of disputes, enforcement of agreements, and protection of our legitimate business interests.

The retention period applicable to personal data depends on the nature of the information, the purpose for which it was collected, and applicable legal or regulatory requirements.

When personal data is no longer required for these purposes, we will securely delete, anonymize, or otherwise dispose of the information using appropriate technical and organizational measures, unless a longer retention period is required or permitted by applicable law.

Confidential business information submitted in connection with intellectual property matters may be retained for a reasonable period where necessary to maintain professional records, respond to future enquiries, or protect the legitimate interests of both parties, unless otherwise agreed or required by law.

17. Data Security

Protecting the confidentiality, integrity, and availability of personal data is an essential part of our professional responsibility.

Sincore IP implements appropriate technical and organizational measures designed to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or unauthorized access.

These measures may include, where appropriate:

• encrypted communications using HTTPS/SSL technologies;

• secure website hosting;

• restricted access to personal information;

• password-protected systems;

• access controls based on business necessity;

• regular software updates;

• security monitoring;

• data backup procedures;

• organizational confidentiality procedures.

Although we take reasonable measures to safeguard personal data, no method of electronic transmission or electronic storage can be guaranteed to be completely secure.

Accordingly, while we strive to protect your personal data using commercially reasonable security standards, we cannot guarantee absolute security.

18. Your Privacy Rights

Depending on your country of residence and the applicable data protection legislation, you may have certain rights regarding your personal data.

These rights may include the right to:

• know whether we process your personal data;

• request access to your personal data;

• obtain information regarding the processing of your personal data;

• request correction of inaccurate or incomplete personal data;

• request deletion or erasure of your personal data where legally applicable;

• request restriction of processing under certain circumstances;

• object to the processing of your personal data where permitted by law;

• withdraw your consent at any time where processing is based on consent;

• request the transfer (portability) of your personal data where applicable;

• lodge a complaint with the relevant supervisory authority if you believe your rights have been violated.

The exercise of these rights may be subject to certain legal limitations or exceptions under applicable law.

Rights Under Turkish Personal Data Protection Law (KVKK)

Where the Turkish Personal Data Protection Law No. 6698 applies, data subjects may exercise the rights granted under Article 11 of the Law.

Subject to applicable legal conditions, you have the right to:

• learn whether your personal data is processed;

• request information if your personal data has been processed;

• learn the purpose of processing and whether your personal data is used in accordance with that purpose;

• know the third parties to whom your personal data has been transferred within Türkiye or abroad;

• request correction of incomplete or inaccurate personal data;

• request deletion or destruction of personal data where the legal conditions are met;

• request notification of correction or deletion to third parties to whom the data has been transferred;

• object to decisions based solely on automated processing where such decisions produce legal consequences concerning you;

• request compensation for damages suffered due to unlawful processing of personal data.

Requests regarding these rights may be submitted using the contact details provided at the end of this Privacy Policy.

Exercising Your Rights

If you wish to exercise any of your privacy rights, please contact us by email.

To protect your privacy and prevent unauthorized disclosure of personal information, we may request reasonable information to verify your identity before responding to your request.

We will respond within the period required by applicable law.

19. Confidentiality of Professional Communications

As an intellectual property consultancy, Sincore IP understands that clients and prospective clients may voluntarily disclose commercially valuable information before a formal professional engagement is established.

We treat such communications with an appropriate level of professional confidentiality.

However, communications submitted through this website alone do not create:

• an attorney-client relationship;

• a patent attorney-client relationship;

• a consultant-client relationship;

• or any contractual obligation.

Professional engagements are established only through separate written agreements accepted by both parties.

20. Children's Privacy

Our website and services are intended primarily for businesses, professionals, inventors, intellectual property owners, and organizations.

Our website is not directed to children under the age required by applicable law, including individuals under the age of 16 where relevant legislation so provides.

We do not knowingly collect personal data directly from children.

If we become aware that personal data relating to a child has been collected without the necessary legal authorization, we will take reasonable steps to delete such information as soon as practicable.

Parents or legal guardians who believe that a child has submitted personal data through our website are encouraged to contact us.

21. External Links

Our website may contain links to third-party websites for your convenience or informational purposes.

We do not control these third-party websites and are not responsible for their privacy practices, security measures, or content.

Visiting any third-party website is subject to that website's own privacy policy and terms of use.

22. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect:

• changes in applicable laws;

• developments in our services;

• technological changes;

• improvements to our privacy practices;

• organizational changes;

• or other legitimate business requirements.

The updated version will be published on this page together with the revised "Last Updated" date.

Where required by applicable law, we will provide additional notice regarding material changes.

We encourage visitors to review this Privacy Policy periodically.

23. Contact Information

If you have any questions regarding this Privacy Policy, your personal data, or your privacy rights, please contact:

Zeynep Sevimli Düzce
trading as Sincore Intellectual Property Consultancy

Istanbul, Türkiye

Email: hello@sincoreip.com

Website: www.sincoreip.com

We will make every reasonable effort to respond to your enquiry promptly and in accordance with applicable data protection legislation.